Article
I:
Purpose and Responsibilities
The purpose
of the South Plains Homeless Consortium, an incorporated group
of community organizations and advocates, is to empower the
community through a continuum of care to address the causes
of homelessness and needs of the homeless and at-risk populations.
Article
II:
Goals
The goals
of the Lubbock South Plains Homeless Consortium are as follows:
-
To prevent homelessness by researching and addressing the root
causes.
-
To enable agencies and advocates to better assist homeless and
at-risk persons through increasing services, coordination of
services, and networking of service providers.
-
To create public awareness about issues of homelessness that
cause homelessness.
-
To empower homeless and at-risk persons to become self-sufficient.
-
To advocate for and with homeless and at-risk persons.
Section
1:
Strategic Plan
The Consortium
will develop and maintain a strategic plan to address the causes
and issues of homelessness. Once a year the strategic plan will
be reviewed by the membership and new goals established as needed
to accomplish the purpose of the Consortium.
Article
III:
Membership
Membership
will be open to all organizations or advocates which have an
interest in the health and well-being of homeless and at-risk
persons.
Membership
entitles the organization or advocate to attend monthly meetings
of the Consortium, to receive copies of newsletters and minutes
of the Consortium, and to serve on subcommittees of the Consortium.
Membership
will be open to all organizations and advocates which provide
or have an interest in the health and well-being of homeless
and at-risk persons and meet the following the criteria:
1.
The organization or advocate concurs and supports the Consortium
Bylaws.
2.
The name, address, and phone number of the person within the
organization named that will be representing the organization
attending the meetings and able to work on subcommittees is
provided to the Executive Board of the South Plains Homeless
Consortium. Each advocate must also provide address and phone
numbers if available.
3.
Annual dues shall be set by the Board and approved by a vote
of the Consortium membership. Each paid membership has one vote.
Only members present can vote. Membership fees will be payable
no later than the January meeting of each calendar year.
-
Membership fee will be $25 per agency and will entitle the agency
to one voting membership.
-
Additional agency voting memberships will be $10 each up to a
maximum of three total voting memberships per agency.
-
Membership fee for individuals not representing any agency will
be $10
-
Each member in good standing present is entitled to one vote.
4.
Votes will be taken at Consortium meetings. Voting can be by
voice or by show of hands. Voting by written ballot or a show
of hands rather than by voice may be required in certain circumstances.
It is the responsibility of the Treasurer of the Consortium
to determine which members present are in good standing, and
thus entitled to vote. A member in "good standing"
is defined by one whose membership dues are current for the
current calendar year.
5.
A Quorum shall consist of a simple majority of those members
present and in good standing .
6.
The Secretary and Treasurer shall be responsible for maintaining
a roster of paid members and provide that roster at each meeting
for voting purposes.
Article
IV:
Organizational Structure
Section
1: Board of Directors Structure and Function
The Board
of Directors shall consist of the four (4) officers, elected
by the general membership and the chairs of the standing committees.
The four officers shall constitute the Executive Board. The
committee chair persons of the Board will be elected by the
four (4) officers.
The Board
of Director’s will have minutes taken by the Secretary
and presented to the general membership in order to keep the
membership adequately informed about the Consortium business.
The Board shall maintain a permanent paper copy of all minutes
for both the Board and the Committees. The Board President or
any three Board members may call the Board meetings. Fifty percent
plus one of the members of the Board of Director’s shall
constitute a quorum. The Board of Director’s shall have
the authority to transact all business and to supervise the
administration of all affairs of the Consortium to Prevent
Homelessness, Inc., with the consent of the Consortium membership.
Section
2:
Board Decision effects
Decisions
of the Board of Director’s of the South Plains Homeless
Consortium shall not be binding on the individual Boards of
the member organizations. Nor shall the individual Boards of
the member organizations be empowered to inhibit any action
decided upon by the Consortium.
Section
3:
Standing Committee Structure and Functions
The Consortium
shall have standing committees that are recommended by the Board
of Directors and approved by a vote of the general Consortium
membership. The committees do work for which they are appointed.
They submit reports and make recommendations for submission
to the Board and then approval by the general membership. There
shall be a permanent standing committee for the nomination of
officers and the recruitment of members.
Section
4:
Special Projects Committees Structure and Function
The Board
of Directors may create committees for special projects
as approved by the general membership. The committees will function
as long as it takes to accomplish the work of that project and
bring appropriate recommendations to the Board and then for
approval by the membership.
Article
V:
Officers and Terms of Office
The Nominating
Committee shall present a slate of officers for general membership
vote in November of each year. The officers shall serve for
the following calendar year, beginning in January.
The membership
shall elect, for the term of one year, a President, Vice President,
Secretary, and Treasurer. Terms of the Office shall be as follows:
An officer cannot serve in the same capacity for more than two
consecutive years.
Section
1:
Duties of the President
The President
shall appoint committees with the consent of the Board of Director’s
to carry out the purposes of the Consortium. The President shall
perform other duties as delegated to him/her by the Board of
Director's.
Section
2:
Duties of the Vice President
The Vice
President in the absence of the President shall perform the
duties of the President. The Vice-President shall also be responsible
for planning programs at regular meetings.
Section
3:
Duties of the Secretary
The Secretary
shall have the responsibility for Board correspondence and shall
keep the minutes of all meetings. The minutes shall be presented
to the Board in writing, and a book maintained of all Board
and committee minutes. The President shall appoint an acting
Secretary in the absence of an elected Secretary.
Section
4:
Duties of the Treasurer
The Treasurer
shall have custody of all the assets of the Consortium. He/she
shall keep accounts of receipts and disbursements, and present
a written financial report at each meeting of the South Plains
Homeless Consortium. The President shall appoint an acting Treasurer
in the absence of the elected Treasurer.
Article
VI:
Amendments
These bylaws
may be amended at any annual or special meeting of the South
Plains Homeless Consortium, provided official notice of the
proposed amendment and notice of the meeting shall have been
communicated to each member of the Consortium by the Secretary,
at least two weeks in advance thereof. A two-thirds majority
of those assembled shall be necessary to amend. Any amendment
to these bylaws shall become effective immediately upon being
approved.
Effective:
December 04, 2002
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